Editorial Asset Coordinator

US-NY-New York
7 days ago
Job ID
2017-13271
Category
Editorial

Overview

Medscape, a division of WebMD, develops and hosts physician portals and related mobile applications that make it easier for physicians and healthcare professionals to access clinical reference sources, stay abreast of the latest clinical information, learn about new treatment options, earn continuing medical education credits and communicate with peers.  

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status

Responsibilities

Medscape Education, a division of WebMD, develops and hosts physician portals and related mobile applications that make it easier for physicians and healthcare professionals to access clinical reference sources, stay abreast of the latest clinical information, learn about new treatment options, earn continuing medical education credits and communicate with peers. 

Medscape Education is seeking an individual interested in working in the medical education field in our New York City offices to support the development and flow coordination for the various assets used to create content across multiple teams.

The Editorial Asset Coordinator supports the execution of editorial projects by creating initial draft templates, managing the various libraries and databases that organize our reference materials (journal articles), images, copyrighted materials, research study reports and publications. Working closely with team members across multiple departments (sales support, scientific direction, outcomes research), the Editorial Asset Coordinator ensures requests and purchasing of new assets is carried out timely. This includes, managing access rights to the databases, training new staff on processes/procedures related to our asset management systems, adding new assets as they become available, and coordinating the flow of materials through the development and approval process.

Responsibilities:

·        Coordinate acquisition, cataloguing, and/or distribution of our reference materials, images, copyrighted materials, research study reports and publications via various cloud-based databases (Read Cube, SharePoint, Box, Excel)

·        Ensure new assets required are purchased timely; track and report expenses incurred for acquisition of new assets; process invoices weekly

·        Maintain lists of active/approved users for each database; purchase new seats as needed

·        Train staff on use of the systems and processes for obtaining new materials

·        Serve as point of contact for external freelancers to obtain materials necessary to perform their duties

·        Serve as point of contact for internal teams with regard to these databases and processes

·        Maintain tracker for when copyrighted materials need to be removed

·        Maintain project plans and coordinate the flow of new publications (e.g. medical conference/congress abstracts, journal articles) through the internal development and approval process to facilitate submission by deadline; track acceptance/denial status and report to teams

 

·      Maintain friendly and productive relationships with internal and external stakeholders through clear articulation and an effective communication style

 

·      Continuously identify opportunities for process improvement

·      Other duties as assigned

Qualifications

  • Bachelor's degree or relevant years of equivalent experience.
  • 2-3 years' experience in image/permission/reference database management, publication submissions, project management/coordination, or as editorial assistant required;    
  • Good computer skills, including MS Product Suite (Excel, Word, PowerPoint, Outlook) required
  • Excellent organizational and time management skills, with the ability to efficiently coordinate and work on multiple tasks simultaneously in a highly deadline-driven environment
  • Good writing skills
  • Ability and desire to meet deadlines
  • Ability to work independently and in group setting
  • Self-motivated, positive attitude, and very high energy with a willingness to accept varied assignments
  • Extreme focus on accuracy, attention to detail and consistency of work
  • Excellent communication (verbal and written) skills
  • This is a full-time, in-office position, so candidate must live in commuting distance to New York City

Preferred Qualifications:

 

 

  • Knowledge of medical terminology and/or experience in medical publishing, CME environment, or internet technologies
  • Experience with web-based document sharing sites (such as Box, Read Cube and SharePoint)
  • Experience using web-based project management tools (such as Workfront, MS Project)