• Project Coordinator

    Job Location US-NY-New York
    Posted Date 3 months ago(8/14/2018 12:12 PM)
    Job ID
    Project Management
  • Overview

    Medscape, a division of WebMD, develops and hosts physician portals and related mobile applications that make it easier for physicians and healthcare professionals to access clinical reference sources, stay abreast of the latest clinical information, learn about new treatment options, earn continuing medical education credits and communicate with peers.  


    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status


    Medscape is looking for a professional experiences program coordinator to help support company programs. The role will ensure on time completion of all project task assignments while continuously identifying opportunities for process improvement. The role will support Project Management teams with administrative duties to ensure on-time publishing of all programs. This role will create and/or manage ad-hoc Workfront reports as assigned/needed to ensure seamless project management for the department. You will also coordinate the storage and flow of all documents per standard guidelines, policies and procedures as well as maintain filed folders to keep projects moving. Here are some additional responsibilities this role will entail:


    • Create writer and physician service requests and act as a proxy for payments
    • Populate and manage all aspects of completing Independent Contractors Agreements (ICA), Statement of Works (SOW), and other necessary documents (W-9’s, disclosures, etc.) for all external content-development resources (physicians, medical writers, etc.) involved in our programs
    • Collaborate with internal attorneys to facilitate the resolution of contract edits/requested changes
    • Manage all aspects of payment processing (payment setup and approvals) for all external content-development resources using our payment processing and expense tracking systems
    • Create and populate new project details accurately into project management software (Workfront)
    • Create project folders to store project documents for new projects
    • Maintain friendly and productive relationships with internal and external stakeholders through clear articulation and an effective communication style


    • Bachelor's Degree required or equivalent years of relevant project or administrative support experience required
    • 2+ years of experience as a Project Coordinator or related work experience (accounting/ accounts payable, administrative support or similar) required
    • MS Product Suite (Excel, Word, PowerPoint, and Outlook)
    • Strong time management, organizational skills
    • Ability to work independently, and in group setting
    • Self-motivated, positive attitude with a willingness to accept varied assignments
    • Able to bring focus on accuracy, attention to detail, and consistency of work


    Preferred Qualifications:

    • Experience with Adobe Docusign and electronc contracts
    • Knowledge of contracting processes and forms, medical terminology and/or experience in medical publishing, CME environment, or digital technologies
    • Experience with web-based document sharing sites (such as Box), and SharePoint
    • Experience using web-based project management tools
    • Knowledge of Workfront, or other Project Management software